Captioning & transcripts
Captions and speaker-labeled transcripts for council and board recordings, with names, motions, and votes checked by a human reviewer.
Ask about meeting recordingsPublic-sector accessibility · Iowa
Public records should work for everyone.
Accessible PDFs, thoughtfully reviewed meeting captions, and practical website audits for Iowa cities, counties, libraries, and schools. Careful work from someone who understands local government.
Document-first workflows. Plain-language findings. Deliverables your office can use and retain.
01 / Services
Accessibility is in the details.
When a resident opens a form, reads an agenda, or follows a public meeting, the information should be usable. These services focus on the practical details that help make that possible.
SERVICE 01 / DOCUMENTS
PDF and document remediation
Make agendas, minutes, forms, reports, and ordinances easier to navigate and use with structured headings, logical reading order, accessible labels, and manual review.
- Meaningful document structure and reading order
- Automated checks paired with human inspection
- Findings and remaining limitations documented
Document reviewIllustrative example
TYPICAL REVIEW AREAS
Headings and navigation structure
Logical reading sequence
Alternative text where needed
Manual quality assessment
Accessibility audits
Practical findings from automated scans and manual keyboard and screen-reader checks, prioritized with instructions a web team can use.
Request a website review02 / How the work happens
Clear findings. Careful work.
Something useful to take away.
Designed for small public offices, with a straightforward engagement from first review to final handoff.
01 — REVIEW
Find the barriers
Begin with a brief no-obligation scan of a public website or a representative document. A full audit, if needed, is separately scoped.
02 — REMEDIATE
Make the changes
Agree on a written scope, work through the documents or recordings, and inspect results rather than relying on automation alone.
03 — DELIVER
Leave a clear record
Receive finished files and a summary of checks performed, issues addressed, and any unresolved limitations.
03 / About the practice
A document specialist who understands the other side of the counter.
Robinson Records & Accessibility is an owner-operated practice in Kellogg, Iowa. I bring years of experience reading and verifying historical records, including work with handwriting recognition, and direct experience in local government.
Every deliverable receives owner review. The goal is practical: more usable records, clearer findings, and work your office can retain.
04 / Behind the work
In developmentBetter tools. The same human responsibility.
RecordsIA is developing AI-assisted document analysis, OCR, speech recognition, and remediation workflows. The goal is to make routine work more efficient while checking outputs with automated validators and human review.
These tools are in development, with initial client pilots planned for 2027. They are not being presented as a finished or publicly available software platform.
Planning ahead
Know the Title II dates.
April 26, 2027Generally, covered state and local government entities with populations of 50,000 or more.
April 26, 2028Generally, smaller public entities and special district governments.
The ADA Title II web rule generally uses WCAG 2.1 AA; population calculations and exceptions matter, and not every older document must be remediated. Read the Department of Justice guidance (opens in a new tab).
Ready to begin?
Start with the document that matters most.
Send your community or organization's name and a link to the public website or representative document you want reviewed. A free initial scan is a brief starting assessment, not a full accessibility audit. Please don't email confidential records or personal information before discussing a secure transfer method.